Expense Management

Easily manage your employee expenses on the go with our Quick Start Expense Management module for Business Central, powered by Continia.

Quick Start Price:

£2,000

Prerequisites:

The Starter

Quick Start Description

Streamline your expense management with our Quick Start Expense Management module in Business Central, powered by Continia Expense Management. Designed for businesses seeking efficiency, this module integrates seamlessly with Business Central, simplifying the process from capturing receipts to processing reimbursements.

Employees can easily photograph and record receipts on their mobile devices (iOS and Android apps), ensuring every expense is captured. The module includes Google Maps integrated mileage tracking for accurate travel calculations, and straightforward per diem management, reducing manual errors and administrative work.

Implementing this module provides real-time expense visibility, helping you stay on budget and avoid surprises. With Continia’s automated solution, your team spends less time on paperwork, allowing you to focus on growing your business with accurate, up-to-date financial data.

As part of the module the system will be setup and mapped to our standard chart of accounts and training will be provided to key users.

Pain Points

Does your business suffer from any of these? If so, our Quick Start Expense Management module can help you to address these pain points and make your business more efficient and productive.

Manual Expense Reporting: Time consuming and error prone manual processes for submitting, approving, and reimbursing expenses.
Delayed Payments: Frustration from slow expense processing, leading to delays in paying employees and strained relationships.
Inefficient Approval Workflows: Bottlenecks in the approval process due to inefficient or disconnected systems, causing delays and confusion.
High Administrative Costs: Excessive time and resources spent on manually tracking and reconciling expenses, driving up operational costs.
Difficulty in Enforcing Policies: Challenges in enforcing company expense policies consistently, leading to unauthorised or out-of-policy spending.
Compliance and Audit Challenges: Struggles with maintaining accurate, compliant records for expense reports, increasing the risk of audit issues.

Functionality

Core Functionality

Mobile expense app for iOS and Android or access through web portal
AI Receipt scanning
Attach receipts as image or PDF
Approval workflow
Secure storage of receipts with audit proof archiving
Autofill in app & portal for repeat expenses from same merchant
Full integration with Business Central ledgers

Mileage

Google maps integration
Add via points to calculate mileage
View mileage and route
Capture location
UK VAT Calculation for refunds on fuel rate

Credit Card Integration

Import corporate credit card transactions
Match with submitted expenses
Auto generate expenses from imported transactions
Send reminders for missing receipts

Per Diem

Calculate daily budget
Rate setup & calculation
Use exchange rates and calculate per country
Available in expense app, expense portal or Business Central

Solution

Business Central is part of the Microsoft ecosystem of solutions that work together and scale as your business grows. Get seamless cloud access to real-time data connected to Microsoft 365 (Outlook, Excel, and Teams) and Microsoft Copilot.

Continia Software is a leading provider of scalable add-on solutions for Microsoft Dynamics 365 Business Central, ensuring full transparency and allowing you to focus on the important stuff.

Handle your corporate expenses easily with the Expense Management solution from Continia, designed and built for Business Central.

Are you ready to build your Quick Start solution?

If you think you know what your business requires then complete our 5 minute Quick Quote Questionnaire. This no obligation estimate will give you an idea of the total cost to implement Business Central.

If you’re still not entirely sure what you require or would like some more information then contact us so we can discuss it further.